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PowerPoint tutorials, PowerPoint tips and PowerPoint tricks to help you get the most out of your PowerPoint presentations.

Our PowerPoint professionals and technical staff, have compiled these helpful PowerPoint tips, techniques, and brief tutorials, in using Microsoft Office PowerPoint, and continue to add new tips and helpful user tricks each week, to help increase your productivity, and effectiveness with the worlds leading presentation tool.

In an effort to make these helpful tips and tricks, more readily available, we have compiled a list of PowerPoint tips and user "how-to's" into several categories which are listed in the right hand menu.

To find a helpful tip, select the category that is most relevant to your enquiry.

Alternatively, please view our Frquently Asked Questions, for questions concerning:



LATEST POWERPOINT TIPS & TRICKS
Our 10 latest PowerPoint Tips and Tricks for users of Microsoft Office PowerPoint can be seen below:
  1. How do I apply multiple Slide Masters to my PowerPoint presentation?
  2. How can I create multiple Title Masters in PowerPoint?
  3. How can I create multiple Slide Masters in PowerPoint?
  4. How to convert a PowerPoint presentation to HTML?
  5. How to change the case of text in PowerPoint?
  6. How to change and set the Default Font Style?
  7. How to insert a Adobe Macromedia Flash movie into PowerPoint?
  8. How to print a PowerPoint presentation without opening PowerPoint?
  9. How to insert an email address into a PowerPoint slide?
  10. How can I display my PowerPoint presentation to an audience on one screen whilst viewing my notes and controling the slide show on another monitor?
How do I apply multiple Slide Masters to my PowerPoint presentation?
If you have created multiple Slide Masters for a presentation, you can select which Slide Master to use for each slide in your presentation.

To apply a Slide Master to one or more slides:
  1. Select the slide or slides you want to apply the alternate Slide Master to.

    The easiest way to do this is to click the slide you want in the slide thumbnails on the left of the screen. To select more than one slide, hold down the Ctrl key and click each slide you want to select.
  2. Choose Format > Slide Design from the main menu to bring up the Slide Design Task Pane.
  3. Click the arrow next to the Slide Master you want to apply to the slides you have selected, and then choose Apply to Selected Slides. Your Slide Master is now applied to the selected slides of your presentation.
  4. To apply a different Slide Master to different slides in your presentation simply repeat steps 1 through 3 for each additional Slide Master you would like to use in your PowerPoint presentation.
How can I create multiple Title Masters in PowerPoint?
You can add a new Title Master to any Slide Master that does not have a Title Master paired with it.

To add a Title Master:
  1. Select an available Slide Master by clicking its thumbnail on the left of the screen
  2. Choose the Insert > New Title Master command from the main menu.
  3. The Title Master and Slide Master thumbnails are connected by a line to indicate that these Slide and Title Masters are paired.
  4. When you create a Title Master, the Title Master inherits any formatting from its Slide Master. Update, adjust, or otherwise modift the new Title Master to your preferences. You can make any formatting changes you want, for example, change the background colour, text styles, background objects, and so on.
  5. Click Close Master View on the Title Master View toolbar to return to Normal View and your presentation.
  6. Repeat steps 1 through 5 for each additional Title Master you would like to add your PowerPoint presentation.
How can I create multiple Slide Masters in PowerPoint?
To create a new Slide Master for your PowerPoint presentation.
  1. Switch to the Slide Master View by selecting View >Master > Slide Master.
  2. Click the Insert New Slide Master button.
    A new Slide Master appears. Notice that a thumbnail for the new Slide Master has been added to the list of thumbnails on the left side of the screen, and that the new Slide Master uses PowerPoint's default settings of a white background and black text.
  3. Update, adjust, or otherwise modift the new Slide Master to your preferences. You can make any formatting changes you want, for example, change the background colour, text styles, background objects, and so on.
  4. Click Close Master View on the Slide Master View toolbar to return to Normal View and your presentation.
  5. Repeat steps 1 through 4 for each additional Slide Master you would like to add to your PowerPoint presentation.
How to convert a PowerPoint presentation to HTML?
  1. Open the PowerPoint presentation you want to convert to HTML.
  2. Put all finishing touches on the slides and notes area if you have speaker notes.
  3. From the File menu choose Save as Web Page.
  4. Click Publish in the center of the dialog box.
  5. In the Publish as Web page dialog box make the following selections:
    • Complete Presentation
    • Display Speaker Notes
  6. Click Web Options.
  7. Click the Pictures tab.
  8. From the drop-down list, choose 640X480, or 800X600 (to be certain that your presentation fits in every browser).
  9. Click OK.
  10. Under Browser Support, select the All browsers listed above.
  11. Under Publish a copy as, click Browse.
  12. In the Publish As dialog box, navigate to the folder where you want the HTML files to be saved.
  13. Enter the filename.
  14. Click OK to accept the location.
  15. Click Publish to convert the presentation to HTML.
  16. Once published, you will notice two new files/ folders.
    • One will be the file you created in step 13
    • The other will be a folder containing all the needed parts for the PowerPoint presentation to be viewed via the web.
  17. You can now link to the file from your webpage and upload all the files within the folder to your web server.
How to change the case of text in PowerPoint?
Often cutting and pasting text into PowerPoint can be written in the wrong case. All capitals, or all lower case, or a combination of both.

To save rewriting all the text again in the correct case, PowerPoint has a handy function to help you cycle through various case settings of your selected text until your text is as you wish it to be.

To change the case settings of your text:
  1. Select the text you wish to change case settings.
  2. Press Shift+F3
  3. Continue to press Shift+F3 until the correct case settings appear on your text, for example, ALL CAPS, or ALL LOWER CASE, or grammatically correct text.
How to change and set the Default Font Style?
To set the Default Font Style, make sure that no objects are selected. Select "Font" from the Format menu, and set the Font attributes that you want the new Default Font Style to have, and click OK.

All test entered now will be created in your new Default Font Style, and means you no longer have to keep formatting the text that you enter.

If you would like to set the Font attributes of the PowerPoint Title Master, or Slide Master, select the appropriate slide option from "Master", beneath the View main menu option to format the PowerPoint Title Master and Slide Master text box objects.

How to insert a Adobe Macromedia Flash movie into PowerPoint?
To insert a Macromedia Flash movie into PowerPoint ensure that you have the Flash media player installed.
  1. Open the presentation into which you wish to insert the Flash movie
  2. Select "Toolbars" from the View main menu option.
  3. Choose "Control Toolbox" from the Toolbars submenu.
  4. The Control Toolbox floating menu appears. Click the "Other" controls icon, this icon looks like a little hammer and wrench.
  5. A scrolling menu appears after clicking the "Other" tools controls icon. Scroll down and select "Shockwave Flash Object".
  6. The on screen cursor now changes to crosshairs. Draw a box on the slide to a size and position where you would like the movie to appear.
  7. Right-click the box you have just drawn and select "Properties".
  8. At the top of the Properties dialog box that appears, is a field entitled "(Custom)". Click on this field, and then click on the elipses, the three fullstops in an icon (...) at the end of the (Custom) line.
  9. In the Properties dialog box that appears, enter the parameters for your Flash movie. These parameters are based on Macromedia's Flash player options, so users familiar with Flash will recognize the Quality, Scale, and Window Mode options.
  10. Save your presentation, and run the presentation in Presentation view.
How to print a PowerPoint presentation without opening PowerPoint?
To print your presentation without even opening PowerPoint:
  1. Click the Windows Start button in the lower left hand corner.
  2. Select "Run"
  3. Type "POWERPNT.EXE /p filetoprint.PPT" into the text field. Replacing filetoprint.PPT, with the name of the PowerPoint presentation that you wish to print.
How to insert an email address into a PowerPoint slide?
To insert an email address into a PowerPoint slide:
  1. Open your PowerPoint presentation.
  2. Select the object, text, or shape that you wish to assign the email link to.
  3. Right-click the object and Select "Action Settings" from the pop-up menu.
  4. The Action Settings dialog box appears. Click "Hyperlink to:"
  5. Select "URL..." from the drop-down list box.
  6. Enter your email address into the text box using this format: mailto:your_email_address@yourdomain.com. Replacing your_email_address with the actual email address, and yourdomain.com with the domain name of the email address.
How can I display my PowerPoint presentation to an audience on one screen whilst viewing my notes and controling the slide show on another monitor?
PowerPoint can display your presentation on one screen, or projector, to an audience, whilst allowing you to read notes, and control your presentation from another screen without your audience seeing what you are reading.

In order to achieve this your system hardware must support dual monitors.
  1. Open the presentation you wish to show on one of the monitors, screens, or projectors, connected to your computer
  2. Select "Set Up Show..." from the Slide Show main menu option.
  3. The Set Up Show dialog box appears. If you wish to use a projector, click the Projector Wizard button.
  4. In the pull down menu option under "Show on:" Choose which monitor, screen, or projector you wish to display your presentation on.
  5. Select �View� in the main menu, and select �Notes Master�
  6. Select "Set Up Show..." again from the Slide Show main menu option. This time select which monitor, screen, or projector you wish to display your presentation notes on.
  7. Your presentation will now appear on one monitor, screen, or projector, and your presentation notes will appear on another monitor, screen, or projector.
For more information about multi monitor presentations read Tony Eikeland's, "Why several screens are better than one!" article in our presentation Articles & Advice section.

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