projecting a presentation that contains video

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Category: Presentation Help & Techniques
Forum Name: Corporate Presentations
Forum Discription: Help with creating and presenting corporate presentations
URL: http://www.123ppt.com/video-backgrounds-studio/forum/forum_posts.asp?TID=188
Printed Date: 10 Mar 2026 at 15:36
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Topic: projecting a presentation that contains video

Posted By: annmarie
Subject: projecting a presentation that contains video
Date Posted: 01 Jun 2011 at 03:45

Hello,

I wonder if any of you can help me. I've got a presentation on Monday morning which contains three video clips. When I tried to project the presentation the video clips do not play properly. I understand this is something to do with dual monitor settings and when I press F5 and just project the presentation it works properly but I cannot see the presentation on the laptop screen. Does anyone know how I can get around this?

I've imported the video clips into the presentation. Is the answer maybe to insert a hyperlink to the video clips instead? Any help at all would be great.

annmarie

Replies:

Posted By: Charles Henry
Date Posted: 01 Jun 2011 at 03:50

Hi annmarie,

welcome to the 123PPT Community and PowerPoint Forum.

Often the problem with video clips failing to play correctly in powerpoint is not dual monitor settings but due to missing video and audio codecs on the target pc or laptop.

Can I ask if the video clips play correctly in powerpoint annmarie when you choose to simply play the presentation using the machine's monitor and not the projector?

In addition to running your presentation and noting if the video clips play correctly from powerpoint annmarie, can you tell me if after running your presentation if you are able to simply double click the video files and also open and play them correclty in Windows Media Player?

We'll do everything we can to help you annmarie, which is why firstly we need to find out if the video files play correctly in powerpoint using single monitor mode.

-------------
Charles Henry,
Creative Director, www.123ppt.com

Posted By: annmarie
Date Posted: 01 Jun 2011 at 03:55

Thank you for your kind response Charles. Yes the video clips play properly from PowerPoint and also in Windows Media Player when I just click the video clips directly. The problem seems only when project the prestentation onto the second monitor.

Does this help?

annmarie

Posted By: Charles Henry
Date Posted: 01 Jun 2011 at 04:05

Thanks for replying so quickly annmaire. It lets me help you without any delay.

Since the video clips do play correctly annmarie in PowerPoint when not in dual mode, there are 3 possible reasons for why you are experiencing this problem.

System resources
When PowerPoint uses dual monitor setup annmarie, this places an extremely large demand on your CPU and system resources. Your system may not be able to cope with the necessary needs of PowerPoint to display and play dual monitor video in the presentation. Either because your graphics card is not powerful enough to perform the necessary functions, that a dual monitor powerpoint presentation demands, or because your CPU is unable to process enough data to supply all the simultaneous refreshes required by the presentation and video media.

Unsupported graphics card
Whilst many dual monitor graphics cards do support PowerPoint in dual monitor mode sadly, many do not. This happens quite often with the newer releases of PowerPoint such as 2007, 2010 etc.,

Graphics card drivers
It may be that your graphics card requries a driver update. You could visit the site of your graphics card manufacturer, for example ATI or Nvidia, and check to see if there is a newer driver release update for your graphics card. Simply download the update if there is one and install. Newer drivers help your graphics card run in a more efficient and "speedier" way. And it may simply be running old graphic card drivers which has created your problem.

I have my fingers crossed annmarie that it is actually the last option. If not then I hope it is the first (system resources) because this is something you can also do something about before your presentation.

The video files may be uncompressed, or compressed to a very high quality such as MPEG2 or DVD quality.

The higher the quality, the more processing power required for the presentation, and you can then imagine in dual monitor mode this is then doubled!

My advice, if you do not already have it, is to http://download.cnet.com/Windows-Movie-Maker-Windows-XP/3000-13631_4-10165075.html - download Microsoft Movie Maker , or any other free video editing software, and load your video files.

Try exporting them in .WMV format and in smaller and more compressed resolutions. This will reduce the "load" on your system for playing your presentation.

You might notice at first that the video files play, but very very slowly. If this is the case then it is your system resources that require a reduced load. Try exporting your video clips once again, and this time again in a smaller and more compressed size.

Eventually you will find the perfect balance for your machine's ability to play the video in dual monitor mode in PowerPoint on your machine.

It just takes a little experiementation annmarie. Remember to start at full size and no compression, and slowly compress and reduce size more and more importing and testing your presentation until it is running as you wish.

-------------
Charles Henry,
Creative Director, www.123ppt.com

Posted By: annmarie
Date Posted: 01 Jun 2011 at 04:40

Thank you Charles for your help. I will check the system resource capability as you suggest and also whether the graphics driver suports using PowerpPoint in dual monitor setup.

Thank you again. I will let you know the outcome.

annmarie